KlAnG – Klimanpassung von Großveranstaltungen

Use of existing information infrastructure to raise awareness

Infrastructure

Within the framework of the KlAnG project it was tried to do as much sensitization work as possible on the topic of climate-change-adapted behaviour.

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Text message chain to send instructions to hall managers*

Infrastructure

In order to enable quick communication via a second channel, the Kirchentag has set up an SMS chain in addition to the Kirchentags radio network to inform so-called hall managers with outside areas about meteorological events and necessary actions.

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Plan food stands in shadowed locations

Infrastructure

In order to protect waiting customers, but also to avoid exposing food to unnecessary heat, the Kirchentag developed the measure that the stands for food vendors should be chosen so that they are in the afternoon shade (depending on opening hours), if possible in all-day shade.

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Your good idea already considered? Your example here?

Flora and Fauna

You will certainly get new ideas while browsing through the measures.

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Marketing campaign “Green Benches”

Heat

During the research on carpets, no environmentally friendly product could be found that met the further requirements. The Alternatividee and the climate adaptation measure „Green Benches" was born.

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Climate-adapted behavior communicated through social media channels

Heat

During the Kirchentag in Dortmund, tips on climate-adapted behaviour during the event were communicated via the Kirchentag's social media channels.

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Data acquisition in large tents

Infrastructure

The Kirchentag is interested in making all its activities as environmentally friendly and climate-change-adapted as possible. To this end, it also collects data on a regular basis in order to be able to point out improvements and to assess the efficiency of individual measures.

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Developing measures to support overloaded public transport

Infrastructure

A workshop gave rise to the idea that a major event adapted to climate change may require that local public transport must be supported in extreme weather situations, in particular to support vulnerable groups of people.

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Consideration of fresh air corridors in the construction of temporary buildings

Infrastructure

The measure can be applied in two ways: With regard to the urban area, it is important that the aisles planned for the supply of fresh air, which are kept clear, do not lose their function due to large temporary buildings, thus reducing the air quality in the urban area. On the other hand, the measure can also be implemented on a small scale for the event area or in relation to the interior of the temporary building.

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Position refrigerated containers/refrigerators at cooler locations

Infrastructure

If there is anything to be cooled during the event, this should be done in an already cool place if possible.

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Concepts for Cooler Air in Temporary Event Rooms

Heat

The nationwide advertised student competition: Temporary Temperature - Concepts for Cooler Air in Temporary Event Rooms took place in cooperation with the Technical University of Dortmund and the Dortmund University of Applied Sciences as part of the KlAnG Project.

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Arrangement for cooling the exhibition halls

Heat

The aim was not to cool the rooms more than necessary and thus maintain the participants'; ability to concentrate, but also to avoid the difference between inside and outside becoming a „cold shock"; and thus save energy costs.

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Places of rest for children

Heat

In a workshop, the idea was born that there should be separate places for children to play and relax on a climate change-adapted event.

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Integrate outdoor swimming pools to allow cooling down

Heat

In the run-up to the Kirchentag, the idea arose to include the nearby open-air swimming pools in order to provide the possibility of cooling down.

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Add a “siesta” to the program

Heat

In the run-up to the Kirchentag the idea came up to integrate a „siesta";, i. e. a time in which all participants take a break, into the course of the Kirchentag. Especially during a heat period, it is important to incorporate break times into the daily routine and to spend them in cool places.

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Check whether parts of the event area are located in flooded area

Flood

At Kirchentag unusual venues are always chosen for events. In the outdoor area, meadows and places near rivers were often used for large concerts and services in the past. Here it is necessary to check whether parts of the event area are located in flood areas.

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Offer places of rest

Heat

In order to prevent heat-stress related illnesses, places of rest can be useful for lingering between items on the agenda of events.

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Testing heat-friendly events

Heat

Within the KlAnG project unconventional things could be tried out, which aim to break old habits.

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Provide emergency accommodation

Infrastructure

In a workshop, the idea arose that emergency accommodation might be made available, in particular for vulnerable groups of people who cannot leave the event due to extreme weather events.

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Development of a travel monitoring system

Flood

People from all directions travel to the Kirchentag and come as participants, speakers or employees. If there are disruptions in the journey, this can have a sensitive impact on the event.

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Supply chain check: Are failures to be expected in procurement?

Infrastructure

A supply chain check is used to take extreme weather events and their effects on the equipment of the event into account.

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Use webcams to monitor the weather situation

Infrastructure

A subgoal of the KlAnG project was to use existing infrastructure to adapt the Kirchentag event to climate change. So the idea was born that web-cams used for observing open-air stages and the development of the audience could also provide information about the weather situation.

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Cooling of large tents through ventilation instead of air conditioning

Heat

The Kirchentag has rented tents for various uses and in various sizes. But how to cool them climate-adapted and enviromental friendly?

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Test climate-adapted floor cover for heat protection and good rainwater drainage

Flora and Fauna

The Kirchentag could be held completely without temporary floor coverings.

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Necessary renaturation measures due to heavy rainfall, heat and visitor stress

Flora and Fauna

It all comes together for the floor: Set-up activities, visitor feet, rubbish and dismantling activities of the event, lead to destruction and more and more often extreme weather events, such as heat waves, drought and heavy rain, also lead to overload.

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Reduce emissions from motorised transport

Flora and Fauna

In order to prevent high ozone concentrations in the ambient air of the event area, it is advisable to keep air pollution and thus the formation of ozone precursor substances low.

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Conduct climate adaptation workshops with stakeholders

Flora and Fauna

The Kirchentag held workshops to introduce other people and interest groups to the topic of climate adaptation.

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Spray mist and setting up water games

Heat

The Kirchentag planned to try out both water features and spray mist. The aim was to use water and the resulting evaporative cooling for personal cooling.

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Integrate bright exhibits and external infrastructure into tenders

Heat

A wide range of materials and services are required for the event. For example, cars and trucks are rented, containers are used for storage or as office space. And machines such as cold stores and aggregates and generators support the implementation. These will be procured. In the case of publicly funded projects, larger amounts require a call for tenders.

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Show footpaths in the shade

Heat

Lay footpaths in the shade. This idea can be taken into account in the planning of footpaths - especially in the early planning Phase.

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Shadow assessment for open-air events and infrastructure

Heat

A shadow assessment involves analysing the shadow development during the course of a day at the appropriate time of year for the event in relation to the location and its use.

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Consider heavy rain hazard map of the city of Dortmund in planning

Flood

In the early planning phase of open-air events, running water and heavy rain maps can be of strategic use

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High-quality and professional weather monitoring

Infrastructure

Within the KlAnG-project we wanted to make sure that we are professionally accompanied in dealing with possible weather extremes.

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KlAnG Push function, which sends (weather) information to the participants’ smartphones

Infrastructure

Within the KlAnG project the Kirchentag-App could be extended by a push function to send weather information to the participants fast and reliable.

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Water extraction points for participants

Heat

At the Dortmund Kirchentag, water tapping points for participants were offered at the open-air venues.

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Emergency drinks/water reserve

Heat

At large open-air events, it is helpful to have drinks available, especially during the lunch and afternoon hours. In this way, mass dehydration can be countered immediately without the spectators* having to move from their seats.

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Offer basecaps in your shop

Heat

With the baseball cap the perfect connection between a sun protection and a merchandise product was created.

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Climate change adaptions printed on information towers

Infrastructure

Within the KlAnG-project it was tried to do as much sensitization work as possible on the topic of climate-change-adapted behaviour.

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Safety concept for street festival stands

Storm

The Kirchentag traditionally begins with a large street festival, called Abend der Begegnung. For the congregations from the host Protestant Regional Church, the Abend der Begegnung offers the opportunity to welcome guests to the Kirchentag

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Provide resources for vulnarable groups of people

Heat

At the Kirchentag, it is possible to hire walkers and wheelchairs. The idea was to extend this loan to prams and handcarts in order to be able to guarantee aids for the rapid removal of people and materials in extreme weather situations.

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Sun Protection for waiting people

Heat

In the run-up to the Kirchentag, a workshop with the department of the Kirchentag responsible for all concerns of the participants focused on groups particularly affected by weather changes. In this workshop we received feedback that many participants have to wait in front of the KITS stands until their request can be processed.

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Implementation of the KlAnG measures in the EMAS-eco-management system

Infrastructure

When using an eco management system, climate change adaptation measures should be included and embedded in continuous processes in order to ensure continuous monitoring and further development.

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Climate change adapted accommodation in schools

Heat

During the Kirchentag people were accommodated in cooler rooms of schools. In addition, cool emergency rooms were kept for people with heat-related illnesses.

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DIY air fans and folding hat instructions for participants

Heat

With a smart advertisement in the programme booklet, we have transported the topic of climate adaptation as a message to the participants of the Kirchentag. Graphically, a corresponding manual was developed by a designer.

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Climate adaptation measures in training courses for volunteers

Infrastructure

As part of the Kirchentag, volunteers who e.g. take over the security service or the management of event locations, trained in the contents and attitudes of the Kirchentag. This is so that they are more aware of their own role and can react as sensitively as possible to participants.

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Sun protection for volunteers

Heat

In the run-up to the Kirchentag in Dortmund, the working places of the volunteers were analyzed in order to be able to provide tents and /or pavilions. Likewise sun cream was procured.

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Measures

Use of existing information infrastructure to raise awareness

Text message chain to send instructions to hall managers*

Plan food stands in shadowed locations

Your good idea already considered? Your example here?

Marketing campaign “Green Benches”

Climate-adapted behavior communicated through social media channels

Data acquisition in large tents

Developing measures to support overloaded public transport

Consideration of fresh air corridors in the construction of temporary buildings

Position refrigerated containers/refrigerators at cooler locations

Concepts for Cooler Air in Temporary Event Rooms

Arrangement for cooling the exhibition halls

Places of rest for children

Integrate outdoor swimming pools to allow cooling down

Add a “siesta” to the program

Check whether parts of the event area are located in flooded area

Offer places of rest

Testing heat-friendly events

Provide emergency accommodation

Development of a travel monitoring system

Supply chain check: Are failures to be expected in procurement?

Use webcams to monitor the weather situation

Cooling of large tents through ventilation instead of air conditioning

Test climate-adapted floor cover for heat protection and good rainwater drainage

Necessary renaturation measures due to heavy rainfall, heat and visitor stress

Reduce emissions from motorised transport

Conduct climate adaptation workshops with stakeholders

Spray mist and setting up water games

Integrate bright exhibits and external infrastructure into tenders

Show footpaths in the shade

Shadow assessment for open-air events and infrastructure

Consider heavy rain hazard map of the city of Dortmund in planning

High-quality and professional weather monitoring

KlAnG Push function, which sends (weather) information to the participants’ smartphones

Water extraction points for participants

Emergency drinks/water reserve

Offer basecaps in your shop

Climate change adaptions printed on information towers

Safety concept for street festival stands

Provide resources for vulnarable groups of people

Sun Protection for waiting people

Implementation of the KlAnG measures in the EMAS-eco-management system

Climate change adapted accommodation in schools

DIY air fans and folding hat instructions for participants

Climate adaptation measures in training courses for volunteers

Sun protection for volunteers

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